booking sheet, as presented on the computer screen,
is completely user definable - tee time intervals can
be changed and adjusted, opening and closing times can
be set, cross-over intervals can be managed - and flexible
to suit all operational needs. Importantly, the behaviour
of the booking sheet can be adjusted day by day if required,
allowing differing tee time intervals on any selected
dates, or even within a single day. Restrictions on
the types or categories of players that may book into
any range of tee times may be imposed to give full control
over the behaviour and acceptability of bookings being
made by staff.
Bookings are presented as a coloured bar(s) on the
booking sheet with the length and colour of the bar
denoting the number of players booked into each booking
time. By simply clicking on the desired tee time with
the mouse the time expands to display the full booking
details for the time selected.
here to view an example of a booking sheet - 80k .JPG.
When a booking is made player names, contact telephone
numbers, zip/post code, booking categories, comments,
handicap and hire details are all able to be entered
into the booking screen. All booking categories are
user definable and may include various individual, group
and wholesale category groupings as required. There
is no limit to the amount of categories able to be defined.
Each category is allocated its own fees for hire items,
green fees etc.
here to view an example of a single booking sheet -
each booking is entered the computer calculates the
charges to apply to each player and will produce an
invoice / receipt for each player, or for any combination
of players. Booking confirmations can also be generated
in Fax, E-mail or printed form. The format of the receipt,
invoice or booking confirmation is also fully user definable
and tailored to suit the individual operation.
Group bookings are entered as easily and quickly as
individual bookings. Groups may be booked into single
tee, two tee or shotgun start formats. All details pertaining
to the group are entered into the booking. Cart cards
may be produced for the players in each group to display
on cart windscreens. Visually the booking sheet shows
groups in different colour formats to ensure they are
immediately identifiable. Shotgun starts are immediately
identifiable from single or two tee starts, and buffers
may be created around a shotgun start to prevent bookings
being made which may otherwise interfere with play.
Any booking type can be altered or amended quickly
and neatly. Bookings may also be copied or moved to
other times and dates at the click of a button. FACTS
v3.0 allows players to be dragged from within any booking
and dropped onto any other booking, making management
of last minute player changes a simple task. Players
may also be cancelled or flagged as "no shows"
Analysis of the booking data is available instantly
and is presented in a wide variety of statistical reports.
These statistics can be compiled for a single day or
any date range specified. The reports are comprehensive,
apply historically or in forecast and can be viewed
in many formats, via Windows applications.
The FACTS system provides excellent security of booking
and player information. Management can control who has
access to the various modules and functions within the
system, and a comprehensive audit trail is created for
each booking transaction. A detailed history of any
booking can be displayed showing the time, date, operator
and action performed against that booking, whether that
be the original creation of the booking, or subsequent
Member and player files are comprehensive and are updated
automatically via each booking. They contain all relevant
personal information, player history and photographic
information if required.
The combination of ease of operation, accuracy and
accessibility of bookings from any location, and the
operational and managerial reporting and controls provided
by the software make it an essential tool in the management
and control of the course booking function.